Personal trainer software: workouts, session packages and group classes in one place
Build a workout for each client from your templates, log what they actually did every session, keep their packages straight and fill your group classes without juggling lists.
- Workout templates with sets, reps, weight and rest
- A session log that starts from the plan
- Packages, partner sessions and group classes with waitlists
US$16.95 per month · month to month, cancel anytime · all the tools for your trade
| Exercise | Plan | Done today | Rest |
|---|---|---|---|
| Goblet squat | 4 × 10 · 35 lb | 4 × 10 · 40 lb | 90 s |
| Romanian deadlift | 3 × 8 · 95 lb | 3 × 8 · 95 lb | 90 s |
| Push-up | 3 × 12 | 3 × 10 | 60 s |
| Seated cable row | 3 × 12 · 70 lb | 3 × 12 · 70 lb | 60 s |
| Plank | 3 × 40 s | 3 × 45 s | 45 s |
Example screen showing made-up sample data
Personal trainer software features
Client profile
Goal, fitness level and injuries or limitations, at hand before every session.
Workout templates
Build templates with exercises, sets, reps, weight and rest.
A copy for each client
Assign a template and adjust the client’s copy without touching the original.
Session log
Log what the client did, starting from what was planned, and see their progress.
Session packages
Sell packages with an expiration date. Each session is taken off when you mark it done.
Partner sessions and group classes
Classes with capacity, weekly sessions, an automatic waitlist and attendance.
Online booking
Clients book open slots, or their spot in a class, from your booking page.
Email reminders
An email the day before every appointment.
Payments and checkout
Record payments by cash, card or bank transfer, and see who still owes you.
You’re great at training. What slips through happens outside the session
The workout is in your head or in a notes app, the package count is in a spreadsheet, and the group class list lives in a chat. Then a client asks how many sessions they have left, or what weight they used three weeks ago, and you have to go digging.
Personal trainer software keeps each client’s plan, what they actually did and their package in one place.
Example: one client, one session
Jordan has a 10-session package and a strength workout based on your template, with goblet squats at 35 lb. Today he does them at 40 lb, and you log it as you go, starting from the plan.
When you mark the session as done, his package drops to 4 sessions left. Next week you adjust his copy of the workout without touching the template you use for everyone else.
Group classes with capacity limits and no chat lists
Set a class with its weekly schedule and a capacity. Clients book their spot from your booking page; when it’s full, they go on the waitlist and get in automatically if someone drops out. At the start of class you take attendance.
Log the session while the client is still with you. Two minutes then saves you guessing next week.
Personal trainer software vs. chats, Excel and PDFs
| Task | Chats, Excel and PDFs | Gremio Software for trainers |
|---|---|---|
| Workouts | A new file for every client | Templates with a copy for each client |
| Progress | Whatever you remember | A log of every session |
| Packages | A spreadsheet you update by hand | Taken off when a session is marked done |
| Group classes | A list in a chat | Capacity, waitlist and attendance |
| Booking | Back-and-forth messages | A booking page and an email reminder |
Who it’s for and who it isn’t
It’s built for independent trainers and small studios with one-on-one, partner and group sessions.
It doesn’t do today:
- An exercise library with videos.
- Sending the workout to the client, or a client app.
- Recurring monthly membership billing.
How to get started
Book the free demo
Tell us how you sell your sessions: packages, classes or both.
Start from the samples
You get three sample workouts and three sample packages to adjust.
Share your booking page
Clients book sessions and class spots on their own.
One plan, flat rate
Month to month: cancel whenever. Nothing extra to pay for.
What you get
- All the personal trainer tools
- Workout templates and session logs
- Packages, group classes and waitlists
- Unlimited users, with permissions for each person
- Receipts and invoices with your sales tax rates
- AI assistant: answers your questions and scans receipts from photos
- Payments, open balances and an income and expense ledger
- Desktop, tablet and cell phone, no install
- Export all your data whenever you want
- Email support
Frequently asked questions
Can I send the workout to my client?
Not today. The workout and the session log live in Gremio Software, where you and your team see them.
Can I run group classes?
Yes, with capacity, a weekly schedule, an automatic waitlist and attendance. Clients can book their spot online.
How are packages counted?
Each session marked as done is taken off the client’s package, which can have an expiration date.
Does it bill monthly memberships automatically?
Not for trainers. You sell packages and record payments.
How much does the personal trainer software cost?
US$16.95 a month, one plan with every feature included, month to month: cancel anytime.
Want to see it with your own numbers?
We’ll walk you through the software using examples from your trade and answer any questions. No strings attached.