Cleaning business software: recurring contracts, crew schedules and monthly invoicing in one place
For commercial and residential cleaning companies with regular clients, several service addresses and crews on fixed weekly schedules, who want the month’s invoices worked out without a spreadsheet.
- Recurring contracts priced per month or per hour
- A weekly crew schedule that builds the next 8 weeks of shifts
- Monthly invoicing calculated for you, issued with one button
US$16.95 per month · month to month, cancel anytime · all the tools for your trade
| Day | Client · address | Crew member | Hours |
|---|---|---|---|
| Mon | Maple Court HOA · Building A | Rosa M. | 3.0 |
| Mon | Brooks Dental · Main St. | Daniel K. | 2.0 |
| Tue | Maple Court HOA · Building B | Rosa M. | 3.0 |
| Wed | Harbor Realty · Suite 210 | Ana P. | 1.5 |
| Wed | Extra · move-out clean, 14 Elm St. | Daniel K. | 4.0 |
Example screen showing made-up sample data
Cleaning business software features
Clients with several addresses
Business clients with all their service addresses, plus notes such as “we have keys” and the products or care each place needs.
Recurring contracts
Each contract with its price per month or per hour.
Weekly time slots per person
Set who cleans where and when, and the software creates the shifts for the next 8 weeks.
Crew schedule
A weekly view by day or by person, with hours and any clashes.
One-off and extra shifts
Add extra shifts, move them, mark them done or cancel them.
Monthly invoicing, calculated
The month’s amount per client, prorated or by hours, plus extras, ready to issue with one button.
Simple estimates
For one-off jobs, an estimate the client signs online and you turn into an invoice.
Payments and open balances
Record payments by cash, card or bank transfer and see who still owes you.
Your team, with permissions
Unlimited users, each with what they need to see.
You can’t run a cleaning business on a spreadsheet and a group chat
With twenty regular clients, the schedule is a spreadsheet, the changes arrive by text, and at the end of the month someone spends a day working out each invoice: this client is billed monthly, that one by the hour, and the HOA had two extra cleanings.
Cleaning business software turns your contracts and weekly slots into a schedule, and that schedule into the month’s invoices.
Example: an HOA with two buildings
Maple Court HOA has a contract for Buildings A and B, three hours every Monday and Tuesday, at a monthly price. You set Rosa’s weekly slots once and the software creates her shifts for the next eight weeks.
In week three the HOA asks for an extra cleaning after a move-out. You add a one-off shift for Daniel and mark it done when he finishes.
At month end, Maple Court’s invoice is already calculated: the monthly price, prorated if the contract started mid-month, plus the extra. You issue it with one button, along with the rest of your clients’ invoices.
Log extras as shifts the day they happen. If they’re on the schedule, they make it onto the invoice.
Crew schedules and invoicing: before and after
| Task | Spreadsheet and group chat | Gremio Software for cleaning |
|---|---|---|
| Schedule | Rebuilt by hand every week | Created from weekly slots, 8 weeks ahead |
| Clashes | Found when someone doesn’t show up | Shown on the crew schedule |
| Extras | A text that gets lost | A one-off shift, marked done |
| Month-end invoicing | A day of calculations | Calculated per client, issued with one button |
| Client notes | In someone’s head | Keys, products and care on the client card |
Who this cleaning business software is for (and who it isn’t for)
It’s built for cleaning companies with regular clients, fixed weekly schedules and crews of a few to a few dozen people.
It doesn’t do today:
- Routes by area or GPS clock-in and clock-out.
- Checklists, photos or incident reports per job.
- A “my shifts” screen or shift notifications for crew members.
- Pricing by square foot in the estimate, or turning an accepted estimate into a contract.
How to get started
Book the free demo
Tell us how many clients and crew members you have.
Load your clients and contracts
Import clients from Excel and set each contract’s price.
Set the weekly slots
The schedule for the next 8 weeks builds itself.
One plan, flat rate
Month to month: cancel whenever. Nothing extra to pay for.
What you get
- All the cleaning business tools
- Recurring contracts and crew schedules
- Monthly invoicing calculated for you
- Unlimited users, with permissions for each person
- Receipts and invoices with your sales tax rates
- AI assistant: answers your questions and scans receipts from photos
- Payments, open balances and an income and expense ledger
- Desktop, tablet and cell phone, no install
- Export all your data whenever you want
- Email support
Frequently asked questions
Can I bill some clients monthly and others by the hour?
Yes. Each contract has its own price per month or per hour, and extras are added to the month’s invoice.
Does it track GPS clock-ins?
No. There’s no clock-in or route tracking today.
Can my crew see their shifts on their phones?
There’s no dedicated crew screen yet. Shifts are managed from the crew schedule.
Can I send estimates for one-off jobs?
Yes. A simple estimate your client signs online and you turn into an invoice.
How much does the cleaning business software cost?
US$16.95 a month, one plan with every feature included, month to month: cancel anytime.
Want to see it with your own numbers?
We’ll walk you through the software using examples from your trade and answer any questions. No strings attached.