Barbershop software: appointments, online booking and prepaid cut bundles on the same screen
For barbershops that want a full chair schedule, regulars who book themselves from their phone, and cut bundles and loyalty perks without paper punch cards.
- Calendar by barber and by chair
- A booking page with a QR code for your shop window
- Prepaid cut bundles and loyalty discounts at checkout
US$16.95 per month · month to month, cancel anytime · all the tools for your trade
| Time | Client | Service | Barber | Bundle |
|---|---|---|---|---|
| 10:00 | Mike D. | Skin fade | Carlos | 4 left |
| 10:30 | Andre T. | Cut and beard | Sam | — |
| 11:00 | Jason K. | Kids cut | Carlos | — |
| 11:15 | Luis M. | Beard trim | Sam | 2 left |
| 11:30 | Ryan P. | Buzz cut | Carlos | — |
Example screen showing made-up sample data
Barbershop software features
Calendar by barber and chair
Each barber has their own hours. No two appointments can land on the same barber or chair.
Online booking with a QR code
Clients pick an open slot from their phone. Print the QR code for the mirror or the window.
Email reminders
Clients get an email the day before, and can change or cancel up to the deadline you set.
Prepaid cut bundles
Sell bundles of cuts with an expiration date. Each visit is taken off the bundle when you mark it done.
Loyalty without cardboard
Set a discount every so many visits and checkout applies it on its own.
Fast checkout
Cuts and products on one receipt, with split payments by cash, card or bank transfer.
No-shows on record
Mark each appointment as done, cancelled or no-show, and get a nudge for the ones left unmarked.
Products with stock
Pomade and beard oil come off stock when you sell them.
End-of-day cash count
Opening float, cash counted and any difference.
A barbershop lives on its regulars
Your best clients come back every two or three weeks. When they have to call to book, and the phone rings while you’re on a fade, some of them simply go somewhere else that day.
Barbershop software gives them a booking page they can use at midnight, keeps their bundle count right, and rewards their loyalty at checkout without anyone stamping a card.
Cut bundles and loyalty, no cardboard
Example: Mike buys a bundle of 5 skin fades. Every time Carlos marks his appointment as done, one cut comes off the bundle, so Mike always knows how many he has left, and so do you. If the bundle has an expiration date, the software keeps track of it.
For everyone else, set a discount every 10 visits. On the tenth, checkout applies it on its own.
Put the QR code for your booking page on the mirror at each station. Clients book their next cut while they’re still in the chair.
Whiteboard and texts vs. barbershop software
| Task | Whiteboard and texts | Gremio Software for barbershops |
|---|---|---|
| Booking | Calls and texts during a cut | Online booking, day and night |
| Reminders | None, or a text if you remember | An email the day before |
| Bundles | A punch card the client loses | Taken off on each visit, with an expiration date |
| Loyalty | A stamp, sometimes | A discount applied at checkout |
| Closing | Counting the drawer | Cash count with the difference shown |
Who this barbershop software is for (and who it isn’t for)
It’s built for shops with one to several barbers that work mostly by appointment.
It doesn’t do today:
- A walk-in queue.
- Commissions by barber.
- Text message or WhatsApp reminders, or “time for a cut” reminders.
- A loyalty card the client can see on their phone.
How to get started
Book the free demo
Tell us how many barbers and chairs you have.
Set up your services
Start from sample services with price and duration and adjust them.
Print your QR code
Share your booking page in the shop and on your social profiles.
One plan, flat rate
Month to month: cancel whenever. Nothing extra to pay for.
What you get
- All the barbershop tools
- Online booking and email reminders
- Prepaid bundles and loyalty discounts
- Unlimited users, with permissions for each person
- Receipts and invoices with your sales tax rates
- AI assistant: answers your questions and scans receipts from photos
- Payments, open balances and an income and expense ledger
- Desktop, tablet and cell phone, no install
- Export all your data whenever you want
- Email support
Frequently asked questions
Can clients book from their phone?
Yes, from your booking page or by scanning its QR code. They confirm by email and can change or cancel up to the deadline you set.
Does it handle walk-ins?
You can add an appointment on the spot for a walk-in, but there’s no walk-in queue.
How do cut bundles work?
You sell a bundle with a number of cuts and an expiration date. Each visit marked as done takes one off.
Does it calculate commissions by barber?
Not today.
How much does the barbershop software cost?
US$16.95 a month, one plan with every feature included, month to month: cancel anytime.
Want to see it with your own numbers?
We’ll walk you through the software using examples from your trade and answer any questions. No strings attached.