Hair salon software: booking, color formulas and checkout in one program
For neighborhood salons and multi-stylist shops that want to retire the paper appointment book, know exactly which formula each client got last time and close out the day knowing what came in.
- Calendar by stylist and by chair, plus online booking
- A hair profile and color formula for every client
- Checkout, prepaid packages and loyalty discounts
US$16.95 per month · month to month, cancel anytime · all the tools for your trade
| Time | Client | Service | Stylist | Chair |
|---|---|---|---|---|
| 9:00 | Maria G. | Root touch-up + blowout | Ana | Chair 1 |
| 9:30 | Kevin P. | Men’s cut | Luis | Chair 2 |
| 10:00 | Laura S. | Balayage | Jess | Chair 3 |
| 11:00 | Tom R. | Cut and beard trim | Luis | Chair 2 |
| 11:30 | Nina W. | Color + cut | Ana | Chair 1 |
Example screen showing made-up sample data
Hair salon software features
Calendar by stylist and chair
Day and week views per stylist, with their own hours. Add chairs and shampoo stations and no two appointments can take the same one.
Online booking
A booking page with your logo and a QR code where clients pick an open slot. You decide whether bookings confirm on their own or wait for you.
Email reminders
Clients get an email the day before their appointment, and can change or cancel up to the deadline you set.
Hair profile
Hair type, thickness, gray coverage, sensitive scalp and dye allergies, on every client card.
Color formula per visit
Save the formula used at each visit to repeat the same result next time, plus free notes in the client’s history.
Checkout in seconds
Services and retail products on one receipt, with discounts and split payments by cash, card or bank transfer.
Packages and loyalty
Prepaid packages that are used up as visits are marked done, and a discount every 10 visits applied at checkout.
Retail stock
Sales take products off stock automatically; you log deliveries and counts.
End-of-day cash count
Opening float, cash counted and any difference, every day.
What slips through the cracks when a salon runs on a paper appointment book
A paper book works until two stylists write over the same slot, a client asks for “the same color as last time” and nobody remembers which one it was, or the drawer comes up short at closing and no one knows why.
Hair salon software puts the calendar, the client’s history and the day’s takings in one place, on the front desk computer and on every stylist’s phone.
A Saturday with three stylists: an example
At 8:45 Ana opens the calendar on her phone: five appointments, two of them color. Overnight, two clients booked through the online booking page and both got their reminder the day before.
Maria G. comes in for a root touch-up. Ana opens her card: 6N with 20-volume developer last time, and a note about a sensitive scalp. She saves today’s formula before Maria leaves the chair.
At checkout Maria buys a shampoo, pays part in cash and the rest by card, and it’s her tenth visit, so the 10% loyalty discount applies on its own. At 7 p.m. the front desk counts the drawer and closes the day.
The color card: your salon’s memory
The formula belongs to the salon, not to the stylist’s notebook. With the formula saved on every visit, any stylist can repeat it, even if the one who did it last time is off that day.
Write the formula down before the client leaves the chair. Five minutes later, with the next client sitting down, it’s already half forgotten.
Paper book and Excel vs. hair salon software
| Task | Paper book and Excel | Gremio Software for salons |
|---|---|---|
| Booking | Phone calls during a color | An online booking page, open around the clock |
| Reminders | A call the day before, if there’s time | An email the day before, sent on its own |
| Color formulas | In each stylist’s notebook | On the client’s card, visit by visit |
| Checkout | A calculator and a receipt pad | Receipt with discounts and split payments |
| Closing the day | Counting and hoping it matches | Cash count with the difference shown |
Who this hair salon software is for (and who it isn’t for)
It’s built for salons with one to a dozen stylists who book by appointment and want the client’s history at hand.
It doesn’t do today:
- Commissions by stylist.
- Text message or WhatsApp reminders (reminders go by email).
- “Time for your next cut” reminders, waitlists for single appointments or before-and-after photos.
- Tracking back-bar product used on each service.
How to get started
Book the free demo
Tell us how many stylists and chairs you have.
Start with sample services
You get 15 common services with price and duration, which you adjust to your menu.
Share your booking page
Put the link on your social profiles and the QR code at the front desk.
One plan, flat rate
Month to month: cancel whenever. Nothing extra to pay for.
What you get
- All the hair salon tools
- Online booking and email reminders
- Hair profiles and color formulas
- Unlimited users, with permissions for each person
- Receipts and invoices with your sales tax rates
- AI assistant: answers your questions and scans receipts from photos
- Payments, open balances and an income and expense ledger
- Desktop, tablet and cell phone, no install
- Export all your data whenever you want
- Email support
Frequently asked questions
Can clients book online?
Yes. You get a booking page with your logo and a QR code. Clients pick an open slot, confirm by email and can change or cancel up to the deadline you set.
Does it send text message reminders?
No. Reminders go by email the day before the appointment.
Does it calculate stylist commissions?
Not today.
Can I save each client’s color formula?
Yes, visit by visit, along with a hair profile and free notes.
How much does the hair salon software cost?
US$16.95 a month, one plan with every feature included, month to month: cancel anytime.
Want to see it with your own numbers?
We’ll walk you through the software using examples from your trade and answer any questions. No strings attached.